Anand Jajodia, Co-founder of Align Info solution "AlignBooks" | 09 Nov, 2021
is a great enabler for SMEs today. What used to happen on clunky spreadsheets
and with limited functions happens on cloud servers in real-time. SMEs have also
relied on digitization to do more with less. Accounting is one such area that
faces a lot of challenges, and you are likely to be looking for tools that will
help you. Having a technology backing is also important when you consider the
aspects of scale and cost.
a tool does solve half the problems that you face now. But if you are not
choosing the right tool, you are only likely to make your jobs that bit harder.
There are several accounting software options that you can choose from. Making
the choice that works well for you is the key to having a successful
implementation and adoption.
are some of the key aspects to consider when you are choosing accounting
of the other considerations stems from the type of business you run. If you are
a niche business requiring a set of custom features that applies to your
business alone, off-the-shelf tools may not work. However, there are certain
software that have been built for these niches too.
For example, if you run a business in the hospitality sector, you
likely have specific accounting needs that can’t be met by the tools already in
the market. In this case, the options you have are that you find something
built exclusively for the hospitality sector, build one yourself, or use a tool
that allows you to add plugins and add-ons that would help you perform certain
tasks that the tool cannot help you with otherwise. All three of these are good
options but generally, if you are not well versed with technology, it is
advisable to stay away from building one yourself unless you have really
specific needs that no tool addresses.
is in demand
solutions are the easiest and the most sensible choice for the day we live in
today. Having a physical on-premise server environment to set up your
accounting software is not a realistic option today. You are looking at ways in
which you can not just reduce the dependence on your infrastructure, but also
at important things like having collaboration capabilities and real-time
availability of files.
Cloud-based Saas Platforms offer you all these benefits. Most of these
cloud tools also have very flexible pricing options that allow you to get just
the number of licenses you need and also tailor the product to fit your needs.
are all now understanding how important it is that your systems talk to each
other, and integrate well so that you have a smooth flow of information across
the various functions. You may be already using legacy systems (or at least
using spreadsheets) for both accounting and for other functions. You must
choose a system that is compatible with these other systems already in place.
The system you choose should offer a plug-and-play experience in working with
their files and data.
you are an SME, the cost of the software is likely to figure somewhere close to
the top, if you are listing your priorities. You need tools that make your
accounting process more efficient but at the same time, you don’t want to pay
through your nose to get that too.
we scour the internet, we are likely to find a lot of tools that fit your
criteria. These tools are also available at many different price points too.
What you should be looking for are features and modules that you would need in
your software, and seeing which tools offer those features.
looking at cost will most likely land you in trouble. It is an important part
to consider but trying to save a few dollars in monthly fees while compromising
on the quality of the product is going to cost you more in the long run.
is your accountant comfortable with?
is an important part of the decision-making process. You have to include your
accountant in the process of choosing the tool and her/his inputs are critical
in making a choice. One of the biggest issues that technology platforms face
today is the adoption of these tools post-implementation. If your accountant is
comfortable with the tool you have chosen, the rest of the job becomes easy. Choosing
a tool that’s close to the existing processes can help in minimizing the
transition time and possible accounting errors that could arise.
any software for use is never an easy decision. There are many tools out there,
and most of them offer the standard set of features with slightly different
interpretations of how it is implemented. But a lot of these tools differ
greatly when it comes to performance and experience. The basic idea behind
having a software tool is to make the job easier. Having a clear understanding
of what you are trying to achieve, and what are constraints you have will help
you make the right choice. Remember that choosing the right tool is still just
half the battle. Leveraging the tool to improve the way you account is the key
to realizing value from the software you invest in!